Important Dates

Pre-Conference Preparation	Date
Abstract submission (max. 350 words / 1 page)	10 February 2025
Notification of acceptance to present (in-person or virtually) or to publish only	20 February 2025
Deadline for submitting a revised abstract (1 page / max. 350 words)	25 February 2025
Notification of acceptance or rejection of revised abstracts	01 March 2025
Opening of online registration to attend (audience), present/publish, present only or to publish only	01 March 2025

Publication Plan: The Proceedings (optional)	Date
Invitation to submit (optionally) a short proceedings paper (using this Template) based on the accepted abstract	01 March 2025
Deadline for submission of extended abstracts (short proceedings papers)	30 April 2025
Peer review process (2-3 revision rounds)	30 April 2025 – 31 July 2025
Notification of acceptance to publish in the proceedings	31 July 2025
Signature of the Springer Consent-to-Publish Form	10 August 2025
Submission to Springer of the proceedings after English revision (free-of-charge) of accepted papers	31 August 2025
Typesetting, proofreading, corrections and production of the proceedings by Springer	31 August – 31 December 2025
Online publication of the proceedings in the Springer ASTI Book Series (indexed in Scopus)	31 January 2026

Conference Preparation & Plan	Date
Deadline for online registration to attend, present and publish, present only, or publish only	31 March 2025
Deadline for payment as confirmation of participation (see payment rates on Registration)	31 March 2025
Conference days	23 to 26 June 2025

Publication Plan: The Special Issues	Date
Invitation (after the conference) to submit in the special issues	31 July 2025
Deadline to submit the full paper to the special issues (see partner journals on Publications)	31 December 2025
Publication of the full special issues (however, papers will appear online as soon as accepted)	31 March 2026